Mila OS — case management for immigration law

The missing piece isn't effort.
It's structure.

Mila OS does the work many firms would need a dedicated case manager for — client communication, files, documents, applications and deadlines in one place. Hosted with EU data sovereignty.

See the product →Get beta access
Client data stored with EU sovereignty · GDPR · § 203 StGB
app.milalegal.de / fall / yusuf-a.
Yusuf A. — Familiennachzug §36
in Bearbeitung
Dokumente
8/12
Nächste Frist
4 Tage
Fiktion läuft ab
Antrag_v3 · Editor & Vorschau
Built for complianceGDPREU hostingEncryption§ 203 StGBDPA included
The real problem

Behind every case is an entire system.

Lawyers manage communication, files, documents, applications and deadlines — all at once. That isn't a failing, it's a resource problem. What's missing is rarely effort or care. It's bandwidth and structure.

01
Client communication
Enquiries, callbacks, status updates — scattered across every case.
02
File management
Every case at its own stage — who knows where it stands right now?
03
Document collection
Endlessly chasing passports, contracts and proofs.
04
Application drafting
Every filing from scratch — from memory, not from a system.
05
Deadlines & follow-ups
A single missed deadline can end a case.
Onboarding & collaboration

Live in minutes — not weeks.

New matters start without friction: power of attorney signed digitally, documents uploaded securely, everything in one file from day one.

01
Invite the client
Via a secure link — no paperwork, no office visit.
02
Power of attorney
Filled in and signed digitally, legally sound.
Power of attorney signed
03
Upload documents
Passport, contracts, proofs — secure in the client portal.
04
All in one file
Chronological in the timeline — visible to the whole team.
The solution

A system that thinks along.

Case cockpit

Every case at a glance.

Client, stage, open documents, next deadline and application status — in one view. The team sees instantly what's due and who owns it.

✓Stage tracking from intake to decision
✓Tasks & assignments for lawyer and paralegal
✓Complete history of every matter
Yusuf A. — §36in Bearbeitung
Dokumente
8/12
Nächste Frist
4 Tage
Fiktion läuft ab
✓Pass geprüft
Petition freigeben
Templates & version control

Templates that already know German immigration law.

Vetted templates for residence, family reunification, naturalisation and more — auto-filled from case data. Every change is versioned, every revision stays traceable.

✓Library of prepared filings (§§ AufenthG, StAG)
✓Auto-fill from client and case data
✓Version control & team approval
Bibliothek
Aufenthaltstitel§7 · v4
Familiennachzug§36 · v3
Einbürgerung§10 · v1
Versionen
v3 · heute
v2 · 02.4
v1 · 28.3
⇄ vergleichen
Deadlines & follow-ups

No deadline slips through.

Fiktionsbescheinigung, extensions, appeal deadlines, authority appointments — captured automatically, visible in the calendar, with reminders for the whole team.

✓Calendar, agenda and deadline matrix
✓Escalation for critical deadlines (< 7 days)
✓Automatic follow-ups & reminders
Di 21.Okoro N. · Klagefrist
Fr 24.Yusuf A. · Fiktion
Mi 29.Maria S. · Termin ABH
Document collection
Clients upload paperwork through a secure portal. Status — requested, received, missing — always current, automatic chasing included.
Roles & audit log
Fine-grained access for lawyers and paralegals. Every access is logged — audit-ready and § 203-compliant.
Client communication
Messages, requests and updates right on the case — nothing lost in email inboxes.
AI assistance

AI that thinks along — and researches.

Case questions answered in seconds, comparable matters researched, cover letters drafted from templates. Lawyers save hours per matter — with full control.

Questions answered instantly
Ask about the case in natural language — the assistant knows the file, documents and deadlines.
Research with sources
Have case law and comparable matters gathered — with citations.
Cover letters from templates
Cover letters & filings in minutes — from vetted templates, filled with case data.
AI & research run GDPR-compliant — your data stays in the EU and is never used to train models.
Cover-letter generator

A cover letter in minutes — not hours.

Pick a template, case data pulls in automatically — the draft is ready. Every revision is versioned, you keep the final word.

Vorlage
Familiennachzug §36 — Anschreiben
Aus den Falldaten
MandantYusuf A.
BehördeABH Berlin
Aktenz.A-2026/0418
Anschreiben generieren →
Kanzlei Roth & Lange
Rechtsanwälte · Berlin
22. April 2026
Ausländerbehörde Berlin
— Familiennachzug —
13357 Berlin
Betreff: Antrag auf Familiennachzug gem. § 36 AufenthG
Sehr geehrte Damen und Herren,
Mit freundlichen Grüßen
Integrations

Fits the way your firm works.

Mila OS slots into your existing tools. What's live today is marked “available” — the rest is on our roadmap.

Power of attorney & e-signature
Have power of attorney & documents signed digitally, legally sound.
available
Export (.docx / PDF)
Output cover letters & filings as .docx or PDF.
available
Client portal
Secure self-service for clients — uploads, status, messages.
available
beA
Send & receive filings via beA straight from the case file.
soon
Outlook & Google Calendar
Sync deadlines and appointments to your calendar automatically.
soon
DATEV
Accounting & export for your tax advisor.
soon
And also
Follow-ups & reminders
Automatic follow-ups for documents and deadlines — nothing left behind.
Decision & appeal workflow
From the decision to the appeal deadline — the whole procedural path mapped.
Roles & audit log
Fine-grained access rights and a complete, audit-proof record.
Privacy & security

Your client data stays in the EU.

Hosted in the EU, encrypted at every layer, with a complete audit log — built for the special duties of legal confidentiality. No transfer to third countries.

EU hosting
Data stays in the European Union
No third-country transfer
No US CLOUD Act access
Encryption
At-rest & in-transit, per document
Audit log & roles
Every access is logged
GDPREU hostingEncryption§ 203 StGB
Data residency
active
EU
Frankfurt · Nürnberg
LocationEuropean Union
Replicationwithin the EU only
EncryptionAES-256 · per document
FAQ

What firms ask most.

Where is the data stored?+
Exclusively in the European Union, encrypted per document. There is no transfer to third countries — your client data is not subject to US CLOUD Act access.
Does Mila OS support beA?+
A beA integration is in the works and on our roadmap. Today you can already export filings as .docx and PDF from the case file.
What does Mila OS cost during the beta?+
During the beta phase the full feature set is free. We'll set later pricing together with our beta firms.
How does the digital power of attorney work?+
Clients receive a secure link, fill in the power of attorney and sign it digitally. The signed document lands in the case file automatically.
Is the AI GDPR- and § 203-compliant?+
Yes. AI and research run GDPR-compliant, data stays in the EU and is never used to train models. Every AI output is a reviewable draft — not legal advice.
How fast are we up and running — and can I import existing matters?+
Usually within a few days. Existing cases and documents can be imported by upload, so you switch over without data loss.
Get started

Become one of our beta firms.

See Mila OS on your own cases — and help shape the product. Set up in days, not months.

Personal demo

30 minutes, on your matters. We show onboarding, deadlines, templates and AI research live.

✓Onboarding with power of attorney & upload
✓Deadlines, timeline & internal messages
✓AI research & template library
Book a demo
Beta · limited seats
Get beta access

Free during the beta. A direct line to the team — your wishes flow into the product.

✓Free during the beta
✓Set up in days, not months
✓All data in the EU
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